Privacy Policy

This Privacy Policy describes how we collect and process the personal data of any user of (i) the website (the "Website") and (ii) the services associated with it, in particular the services related to the rental of commercial space.

When you provide information or download material from the Website, you acknowledge that your personal data will be processed in accordance with this Privacy Policy.

1. Person in charge of the data processing

PI Esplanade 3, place Cornavin 3, 1201 Geneva, Switzerland, is the controller of your personal data collected on the Website and in connection with the provision of the Services, subject to the discussion in the paragraph below and in Section 4.

If you believe that your personal data has been used in a manner inconsistent with this Privacy Policy, or if you have any questions about our handling of your personal data, you may contact us by e-mail at dpo[at]m-3.com.

2. On what legal grounds do we collect your personal data?

We only process your personal data if we have a valid legal basis to do so. Depending on the processing, we will only process your personal data if: we have obtained your prior consent; the processing is necessary to perform our contractual obligations to you; the processing is necessary to comply with our legal or regulatory obligations; the processing is necessary for the safeguarding of our legitimate interests, unless these are overridden by your interests, freedoms or fundamental rights. Our "legitimate interests" include being able to (i) provide our professional services; (ii) obtain cost-effective services (for example, we may choose to use certain services offered by suppliers instead of others); and (iii) protect the security of our computer systems and networks.

3. What types of personal data do we process and for what purposes?

We process personal data that is necessary for the purposes set out in this Privacy Policy (see below), only to the extent relevant to achieving those purposes. To the extent permitted by law, we may process sensitive personal data, such as health-related data. We will only do so to the extent strictly necessary for the purposes listed below.

3.1 For your application on the Website and the management of the Services

a) Categories of personal data concerned

We process the personal data you provide to us when you use the Website and related Services, which are:

Contact information

Name, first name, e-mail address, phone number, company

Filling in the data fields identified by a red frame or an asterisk (*) is mandatory. Without this data, we cannot provide you with access to the Services. Some data is optional and you can access the Services without completing it. The corresponding fields can be filled in at any time in your personal area.

b) Goals of the treatment

Your personal data is collected and processed for the purpose of operating the Website and/or providing the Services to you. Our purposes are: to contact you about our Services; to interact with you, for example to answer your questions; to offer you new premises in the future; to allow us to perform internal analysis and statistical operations, to improve the Website and the Services.

Other purposes may be identified at the time of collection of your personal data.

3.2 For statistical purposes and to improve our Website

We may automatically collect analytical data about the use of the Website and the Services, including through the use of cookies. You can find more detailed information on the use of cookies in section 9 below.

We use this data for statistical purposes and to improve our Website. We do not use this data to identify you directly and we do not combine it with other data.

3.3 To comply with our legal obligations

We may process your personal data to comply with our legal obligations. This may be the case if we are required to disclose certain information to the authorities or retain such information for tax, accounting or legal purposes.

3.4 If we have obtained your consent

We process your personal data if we have obtained your prior consent for specific purposes.

You may withdraw your consent at any time, which does not affect the validity of the processing of your personal data carried out before the withdrawal.

4. Who has access to personal data and with whom is it shared?

We may disclose your personal data in order to comply with our legal obligations if required to do so by law or by an authority.
Your personal data relating to your use of the Website may be disclosed to third parties if this is necessary for the operation of the Website, including to our subcontractors providing services in relation to the Website

5. Treatment methods and safety

We process your personal data in accordance with the Swiss Federal Data Protection Act (DPA) and the General Data Protection Regulation (GDPR). The data processing is carried out with the help of computers or IT tools and in compliance with the purposes indicated in this Privacy Policy.

We do not make decisions exclusively on the basis of automated processing that has legal effects on or significantly affects the data subject (automated individual decision) and do not use profiling systems via the Website. We maintain appropriate physical, technical and procedural measures to secure your personal data and we encrypt personal data, when stored.

Although we take appropriate measures to protect your personal data, no system is completely secure. We do not and cannot guarantee the absolute security, integrity or confidentiality of any electronic communication or other electronic data processing, even if such data is encrypted or scrambled.

6. International transfers

We store your personal data on servers that are located in Switzerland and the European Union that are under the control of our company or our subcontractors.

As a matter of principle, we do not transfer or make available your personal data to other countries (outside Switzerland and the European Union). To the extent that your personal data must be transferred or become accessible outside of Switzerland or the European Union due to the technical or operational infrastructure of our chosen suppliers, we will ensure that such transfer or access complies with Swiss federal data protection law and will put in place the appropriate safeguards required (e.g., by relying on the standard clauses adopted by the European Commission. You can contact us (see section 1) for more information on this subject.

7. Shelf life

Your personal data is not kept longer than necessary.

Please note that the persons with whom we share your personal data (see section 4 above) may retain your personal data for a longer period of time for their own reasons. We recommend that you carefully read their data protection policies for any information relating to the processing they carry out in relation to your personal data.

We delete or anonymize personal data as soon as it is no longer necessary for the purposes of this Privacy Policy.

8. Data collected by third party services

We use various types of cookies, analytical tools, or other similar technologies, which may automatically process analytical data directly on your devices and/or transfer personal data about you to PI Esplanade 3 or to third parties.

These technologies are generally used to monitor and analyze your interactions with the Website and/or to allow us to improve the Website and its functionality. For example, they allow us to customize the Website and the Services based on your interactions. We may also use cookies to measure and monitor traffic, Website usage and performance.

You can manage cookies via the settings of your Internet browser and/or your electronic device. If you do not want cookies to be stored on your electronic device, you can set your Internet browser or electronic device to refuse and/or restrict them. However, some cookies are essential to the operation of the Website and its use may be impaired if you refuse them completely. If you do not refuse or restrict cookies, you consent to their use and to the processing of your personal data collected through them.

For more information, please visit http://www.allaboutcookies.org/fr.

You may also consult the help section of your Internet browser or electronic device for more specific instructions on managing cookies.

We use the following cookies:

a) Cookies absolutely necessary for the functioning of the Website

Necessary cookies make the Website usable by providing basic functionality such as page navigation and access to secure areas. The Website cannot function properly without these cookies.

b) Preference / functional cookies

Preference / functional cookies are useful for the operation of the Website, in particular to remember your actions, etc. They allow us to remember information that affects the behavior or appearance of the Website. In particular, they make it possible to memorize information that affects the behavior or appearance of the Website.

c) Marketing cookies

Marketing cookies are used to display ads that are relevant and appealing to you, based on your preferences.

d) Statistical / productivity cookies

Statistical/productivity cookies, such as those related to Google Analytics, help us understand how users interact with the Website by collecting and reporting information in an anonymous manner.

9. Your rights

In accordance with the applicable law, you have the following rights regarding your personal data. You can assert the following rights with the person responsible for processing your data: Information about your stored data and the processing of this dataCorrection of errors concerning your personal dataDeletion of your stored dataRestrictions on procedures in the event that we cannot delete them for legal reasonsObjection to the processing of your dataData portability, e.g. transfer of data into a machine-optimized readable format if you have consented to this or entered into a contract with us.

You can exercise these rights by contacting us through the contact details in section 1. Your request may take several days to process. In some cases, you will also be required to provide proof of your identity. If you feel that the response provided is not satisfactory, you can contact the Federal Data Protection and Information Commissioner(https://www.edoeb.admin.ch/edoeb/fr/home.html).

Your rights must be exercised within the limits of the legal provisions applicable to our activities. The exercise of these rights may affect our ability to provide you with access to the Website and/or to provide you with the Services.

10. Modifications

We may change this Privacy Policy at any time, including to adapt it to any changes in law or new business or technological practices.

The current Privacy Policy applies. Changes are effective upon posting to the site.